1. Print fringe benefits on W-2s

If the dollar amount of the Auto Fringe Benefit increases other W-2 amounts, rather than printing as it should in box 14 of the W-2, the benefit may be set up incorrectly. The Type should be Company Contribution, and the Tax Tracking Type should be Fringe Benefit.

2. Many payments, one big check

Your system may become confused should a client pay off a few bills with one check. One way to deal with this is to create a main customer with separate jobs or locations. You can invoice each job individually, but if one check comes in for multiple invoices, you just select the appropriate customer, then choose the specific jobs being paid.

3. Solve Negative Inventory Problems

Selling an item before it's in inventory causes problems. To fix them, select Vendors | Inventory Activities | Physical Inventory Worksheet, then adjust your Inventory (with Adjust Quantity/Value on Hand), putting a check in the Value Adjustment box. Then in your summary report, make sure the assets account equals total inventory.

4. Look behind the bills

To expose the general ledger entries behind an invoice, simple press Ctrl-Y. Now you can see all the Debits & Credits behind the scenes of a form.

5. Automate recurring charges

If a bill recurs regularly at the same amount, create the bill, go to Edit | Memorize Bill (or hit Ctrl-M) and select the Automatically Enter radio button. Set the recurrence frequency, the next lime to charge your account, and how many more charges will occur, then click on OK.

6. Insufficient funds

To handle bounced checks, Go to Lists | Item List and click on the Item button. Select New, and Choose Other Charge as the type. Name the item NSF, make it nontaxable, and direct it to your checking account. When a check bounces, invoicing the customer using the NSF item will deduct the funds from your bank register and set up the receivable.

7. Create an Invoice early

When you don't have all the details to invoice a customer, create an invoice with what you know, then pull down Edit | Mark Invoice as Pending. To finish the invoice, go to Reports | Sales | Pending Sales. Doubleclick on the appropriate invoice and you can complete it.

8. Expedite data entry

Record your transactions without taking your fingers off your keyboard. Just hit Ctrl-Enter and you won't have to fumble for your mouse to click on Save & Next.

9. Perform math in QuickBooks

From any number or dollar amount field, press one of the math operator keys (+ for addition,  - for subtraction, * for multiply, / for divide) and the completely undocumented QuickMath calculator appears, allowing you to do the math without having to use a calculator or leave QuickBooks.

10. Enter YTD payroll sneakily

In some versions of QuickBooks, an undocumented feature lets you input year-to-date payroll info without using the payroll setup feature or entering each employee paycheck. Create the employees, then go to Product Information (Help | About QuickBooks) and press Ctrl-Shift-Y. The resulting wizard helps you enter summary info for each worker.

 

Source:  GB - PC Magazine

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